Remote Medical Scribing
Virtual Medical Scribe Services for Physicians and Clinics
Finish your charts before you leave the office. A ClainetRCM virtual medical scribe joins the visit remotely, documents the encounter in your EHR in real time, and leaves a note ready for your review and signature. You look at the patient, not the screen.
- Trained medical scribes
- HIPAA compliant, BAA signed
- Works in your EHR
- Providers in all 50 states
Last updated .
What Is a Virtual Medical Scribe?
A virtual medical scribe is a trained documentation specialist who listens to the patient visit over a secure audio or video connection and writes the clinical note in your EHR while you talk to the patient. A remote medical scribe does the same job as an in-room scribe without taking up space in the exam room.
The scribe documents what you say and do. You stay in charge of the medicine: you make the clinical decisions, review the note and sign it. The scribe never diagnoses, advises patients or enters orders without your direction.
Medical scribe services exist because documentation has grown faster than the hours in a clinic day. For many providers the real cost is the charting done at night and on weekends. A scribe moves that work back into the visit, where it belongs.
Medical Scribing Services We Provide
Choose live coverage for clinic sessions, after-visit support for the backlog, or both.
Real-Time Virtual Scribing
A scribe joins each encounter remotely and completes the note during the visit, for in-person and telehealth appointments alike.
After-Visit Documentation
Notes are completed after the session from your dictation or recordings, including treatment plans, result entries and referral letters.
Chart Preparation
Before clinic, the scribe reviews the schedule and pre-loads history, medications, recent results and outstanding items into each note.
Chart Review and Completion
Open and incomplete charts are reviewed for missing elements and readied for signature, so claims are not held for documentation.
Specialty-Specific Scribing
Scribes trained on the templates, terminology and procedures of your specialty, from cardiology and orthopedics to dermatology and gastroenterology.
Clinical Data Entry
Lab and imaging results, medication lists and care coordination notes entered and cross-referenced in the patient record.
What a Medical Scribe Does, and Does Not Do
Clear boundaries keep documentation compliant and keep clinical judgment where it belongs.
A scribe does
- Document the encounter as it happens
- Navigate the EHR and pull up records for you
- Queue orders, referrals and prescriptions for your sign-off
- Draft patient instructions and letters
- Flag missing documentation before the chart is closed
A scribe does not
- Make or suggest diagnoses
- Give medical advice to patients
- Sign or finalize the note
- Submit orders without your direction
- Choose billing codes in place of a certified coder
You always
- Review every note for accuracy
- Make corrections or additions
- Authenticate and sign the record
- Remain responsible for its content
How Our Medical Scribing Service Works
A six-step start-up, typically completed in 7 to 14 business days.
Consultation and assessment
We review your specialty, visit volume, clinic hours, EHR and current documentation habits.
Scribe matching
A scribe with experience in your specialty and EHR is assigned to your account.
Training on your preferences
The scribe learns your templates, phrasing, order sets and how you like your notes structured.
Technology setup
We sign a BAA and set up secure EHR access and a HIPAA compliant audio or video connection.
Pilot and go-live
We start with a short pilot, adjust to your feedback, then move to your full schedule.
Ongoing quality review
Notes are audited periodically and your feedback is built into the scribe's workflow.
Why Choose ClainetRCM Medical Scribing
Trained medical scribes
Scribes are trained in medical terminology, clinical workflows and EHR documentation before they are assigned to a provider.
EHR experience
We work in leading EHR systems including Epic, Oracle Health (Cerner), athenahealth, eClinicalWorks, NextGen and Veradigm (Allscripts).
Flexible scheduling
Coverage that follows your clinic hours, including part-time sessions and after-hours documentation.
Documentation that supports coding
Because we also code and bill, our scribes know what a note needs to support the level of service. See our medical coding services.
HIPAA compliant
A signed BAA, encrypted connections and access-controlled systems protect patient information.
No long-term contract
Flat, predictable scribe pricing with no setup fee and no long-term contract. Scale coverage up or down as your schedule changes.
Remote Medical Scribes for Providers in All 50 States
Because the scribe works remotely, location is not a limit. ClainetRCM provides virtual medical scribe services to solo physicians, group practices, urgent care centers and specialty clinics across the United States, scheduled around your clinic hours and time zone.
Find your state
Specialties our scribes support
Medical Scribe Services: Frequently Asked Questions
What does a virtual medical scribe do?
A virtual medical scribe listens to the patient encounter remotely and documents it in the EHR in real time: history, exam findings, assessment, plan, orders queued for approval and patient instructions. The provider reviews and signs the note.
How does a remote medical scribe work during a visit?
The scribe connects through a secure, HIPAA compliant audio or video link, logs in to your EHR with their own access, and writes the note as you speak with the patient. You can give brief verbal cues, and you review the note at the end of the visit. As with any scribe, patients should be told that a scribe is assisting with documentation.
Is using a remote scribe HIPAA compliant?
Yes, when the scribe company signs a Business Associate Agreement and uses secure connections and access controls. We sign a BAA with every client before any PHI is shared.
Which EHR systems do your scribes work in?
Our scribes work in leading EHRs including Epic, Oracle Health (Cerner), athenahealth, eClinicalWorks, NextGen and Veradigm (Allscripts), and are trained on your templates and workflows.
Can a scribe work my clinic hours and time zone?
Yes. Coverage is scheduled around your clinic sessions, including early, late and part-time schedules.
Who is responsible for the accuracy of a scribed note?
The provider. The scribe prepares the documentation, and the treating provider reviews, corrects and signs it. The provider's review and signature authenticate the note.
How is a managed scribe service different from hiring a freelance scribe?
A managed service provides scribe training, a BAA, secure technology and ongoing quality review. With a freelancer, your practice carries those responsibilities itself.
How much do medical scribe services cost?
Pricing is flat and predictable, based on the hours of coverage you need, with no setup fee and no long-term contract. Tell us your schedule and we will quote it.
Get Your Evenings Back
Talk to a medical scribing specialist about your charting backlog. Trained scribes, a signed BAA and onboarding in 7 to 14 business days, with no setup fee and no long-term contract.